ABOUT YOUR DATA AND PRIVACY.

Plug-ins and Tools

YouTube with expanded data protection integration

Our website embeds videos of the website YouTube. The website operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in the expanded data protection mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. Nevertheless, this does not necessarily mean that the sharing of data with YouTube partners can be ruled out as a result of the expanded data protection mode. For instance, regardless of whether you are watching a video, YouTube will always establish a connection with the Google DoubleClick network.

As soon as you start to play a YouTube video on this website, a connection to YouTube’s servers will be established. As a result, the YouTube server will be notified, which of our pages you have visited. If you are logged into your YouTube account while you visit our site, you enable YouTube to directly allocate your browsing patterns to your personal profile. You have the option to prevent this by logging out of your YouTube account.

Furthermore, after you have started to play a video, YouTube will be able to place various cookies on your device or comparable technologies for recognition (e.g. device fingerprinting). In this way YouTube will be able to obtain information about this website’s visitors. Among other things, this information will be used to generate video statistics with the aim of improving the user friendliness of the site and to prevent attempts to commit fraud.

Under certain circumstances, additional data processing transactions may be triggered after you have started to play a YouTube video, which are beyond our control.

The use of YouTube is based on our interest in presenting our online content in an appealing manner. Pursuant to Art. 6 Sect. 1 lit. f GDPR, this is a legitimate interest. If a corresponding agreement has been requested, the processing takes place exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the agreement can be revoked at any time.

For more information on how YouTube handles user data, please consult the YouTube Data Privacy Policy under: https://policies.google.com/privacy?hl=en.

Contact form

If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent.

The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your agreement (Art. 6 Para. 1 lit. a GDPR) if this has been requested.

Within our group of companies, only those persons (employees of the sales department, marketing department, business development) who are responsible for processing your inquiry will receive your personal data. You can find an overview of our group of companies under the following link: www.unitedrobotics.group/urg-members/ecosystem/

In addition, we use the software “HubSpot” of the service provider “HubSpot, Inc.” as part of the contact form. The service provider acts for us as a processor, a corresponding order processing contract has been concluded.

The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

Request by e-mail, or telephone

If you contact us by e-mail or telephone, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.

These data are processed on the basis of Art. 6 Sect. 1 lit. b GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6 Sect. 1 lit. f GDPR) or on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR) if it has been obtained.

The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Newsletter

In this data protection notice, we inform you about our handling of your personal data, which we process as part of the newsletter dispatch, and inform you about your rights in this regard.

What personal data do we collect and where does it come from?

As part of the newsletter dispatch, we process the following personal data:

• Master data (such as first name, last name)
• Contact details (e-mail address)

Your personal data is generally collected directly as part of the registration process on our website.

For what purposes and on what legal basis is your data processed?

First and foremost, the data processing serves the dispatch of our newsletter to the specified e-mail address. The processing of your personal data takes place based on your willing information in the context of your newsletter registration in accordance with Art. 6 para. 1 lit. a) GDPR.

You can object to the processing of your data at any time and withdraw your consent.

How long will your data be stored?

Your personal data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected, e.g. if you object to receiving the newsletter. In order to avoid further contacting by us in this case, we will include the specified e-mail address in our blacklist.

Who receives your data?

Within our group of companies, only those persons (employees of the sales department, marketing department, business development) who are responsible for sending the newsletter receive your personal data. You will find an overview of our group of companies under the following link: https://www.unitedrobotics.group/urg-members/ecosystem/

In addition, we use the software “HubSpot” of the service provider “HubSpot, Inc.” as part of the newsletter dispatch. The service provider acts for us as a processor, a corresponding order processing contract has been concluded.

Data analysis by HubSpot
For analytical purposes, e-mails sent via HubSpot are tagged with a so-called “Tracking Pixel”, which connects to HubSpot’s servers once the e-mail is opened. As a result, it is possible to determine whether a newsletter e-mail was actually opened.

With the assistance of HubSpot we are also able to determine whether and which links in the newsletter message the recipient clicked. All links integrated into the e-mail are so-called Tracking Links that enable us to count your clicks. If you do not want to permit an analysis by HubSpot, you must unsubscribe from the newsletter. We provide a link for you to do this in every newsletter message.

What rights can you assert as a data subject?

See section “What rights can you assert as a data subject?”

Will your data be transferred to a third country?

A data transfer to third countries does not take place. We specifically only use processors / service providers based within the EU / EEA and ensure that their servers are located within the EU / EEA. However, some service providers belong to global groups whose headquarters are outside the EU / EEA, e.g. in the USA. In this case, we cannot rule out the transmission of your data with absolute certainty.

Are you obliged to provide your data?

In order to be able to consider you in the newsletter distribution list, we need the personal data from you that is necessary for sending the newsletter.

To what extent do automated individual decisions or profiling measures take place?

We do not use purely automated processing to bring about a decision.

Custom Services

Job Applications

In this data protection notice, we inform you about our handling of your personal data, which we process as part of the application process, and inform you about your rights in this regard.

What personal data do we collect and where does it come from?

As part of the application process, we process the following personal data:

• Master data (such as first name, last name, name additions, gender, date/place of birth, nationality, marital status, etc.)
• Contact details (e.g. private address, (mobile) telephone number, e-mail address)
• if applicable, work permit / residence permit
• Qualification data, such as.B. educational history, professional activities, assessments, certificates, further education and training
• special knowledge and skills, as far as relevant for the advertised position
• If applicable, severely disabled status

Your personal data is generally collected directly from you as part of the recruitment process We receive it in particular from the application documents and during the interview.

For what purposes and on what legal basis is your data processed?

First and foremost, data processing serves to enter into the employment relationship. The primary legal basis for this is § 26 BDSG. We process voluntary information in the context  of your application (e.B. application photo) on the basis of Art. 6 para. 1 lit. a) GDPR.

If your application documents contain special categories of personal data, e.g. information about health, religious beliefs or ethnic origin, we also base our processing on Article 9 (2) (b) GDPR due to our legal obligations as an employer and the associated protection of your fundamental rights.

We use your contact details exclusively to contact you and to inform you about the progress of the application process. We use any other information contained in the application documents exclusively to determine your suitability for the position to be filled.

If, after rejecting the application, you wish us to include your application in our application pool, we will store your application documents on the basis of consent, Art. 6 para. 1 lit. a) GDPR. In this case, we will obtain your consent separately.

How long will your data be stored?

Your personal data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.  In the event of recruitment, we will transfer your application documents to your personnel file, insofar as they are necessary for the implementation of the employment relationship. After termination of the employment relationship, the personal data that we are legally obliged to retain will continue to be stored. This regularly results from the legal proof and storage obligations. The storage periods are then up to ten years.

In the event of a rejection, your application documents will be deleted no later than six months after completion of the application process.

If you decide to be  included in our applicant pool, your application documents will be kept for a period of 2 years or until receipt of the revocation of your consent.

Who receives your data?

Within United Robotics Group GmbH, only those persons (employees of the human resources department, representatives of the specialist department, management) receive your personal data who are involved in the decision on your recruitment. Since HR processes are handled by our sister company Hahn Group GmbH, this also includes the responsible persons of the Hahn Group GmbH.

What rights can you assert as a data subject?

See section “What rights can you assert as a data subject?”

Will your data be transferred to a third country?

A data transfer to third countries does not take place.

Are you obliged to provide your data?

In order to be able to consider your application, we need the personal data from you that is necessary for the decision on entering into the employment relationship. The absence of relevant personal data in the application documents may result in non-consideration when awarding the job/training/internship place.

To what extent do automated individual decisions or profiling measures take place?

We do not use purely automated processing to bring about a decision.

Freshdesk

On our website, we offer our customers the possibility of contacting us, creating a support ticket, viewing frequently asked questions (FAQ) and exchanging information within a forum. The provider of this service is Freshworks Inc., 1250 Bayhill Drive, Suite 315, San Bruno, CA 94066 (hereinafter “Freshdesk”).

If you open a support ticket via Freshdesk, the data you enter will be transmitted to Freshdesk. With the help of cookies, Freshdesk supports us in processing customer requests.

The information recorded by Freshdesk is processed on various servers in the United States. This entails corresponding risks, e.g secret data access by US authorities. We have no influence on the scope and further use of the data by Freshdesk and therefore inform you according to our state of knowledge.

The transmission of your data to Freshdesk takes place on the basis of our legitimate interest in accordance with Art. 6 para. 1 lit. f GDPR in conjunction with Art. 6 para. 1 lit b GDPR for the fulfilment of our contract with you. We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

Further information on the use of data by Freshdesk can be found in Freshdesk’s privacy policy: www.freshdesk.de/datenschutz/dsgvo/

Event registration

In this data protection notice, we inform you about our handling of your personal data, which we process in the context of our business relationship with you, and inform you about your rights in this regard.

What personal data do we collect and where does it come from?

In principle, we only process the personal data that you provide to us as part of the registration for the event .

In order to process your registration and to be able to initiate the invitation and all other processes, we collect the following data or data categories when you first contact our website:

• Address data and contact information (postal code, gender information, first and last name, telephone number, e-mail if applicable)

For what purposes and on what legal basis is data processed?

First and foremost, the data processing serves the implementation and planning of our event. We receive the necessary personal data directly from you when you register and process it based on your consent in accordance with Article 6 (1) (f) GDPR.  a) GDPR. This includes, e.g.:

• Registration in our systems
• Sending of the registration confirmation and further information regarding the event
• answering e-mails in case of queries.

In the case of direct marketing measures (e.B. newsletter) against interested parties, we rely on your consent (Art. 6 para. 1 lit. a) GDPR), which we obtain separately.  You can revoke your consent at any time.

In addition, we process personal data in order to safeguard the legitimate interests of us or third parties, Art. 6 para. 1 lit. f) GDPR. In order to be able to do this, we carefully balance our interest in processing your data with your interest in ensuring that your data is not processed. Our legitimate interest lies above all in

• the maintenance of our business relationships in our Group-wide CRM system
• improving communication with our customers
• ensuring data and IT security
• the prevention or investigation of criminal offences
• the assertion of and defence against legal claims
• the expansion and maintenance of our customer and contact database

In addition, we process personal data to comply with legal requirements, Art. 6 para. 1 lit.c) GDPR. In particular, this involves the observance of statutory retention periods and the fulfilment of statutory reporting obligations.

How long will your data be stored?

Your personal data will be deleted as soon as they are no longer required to achieve the above-mentioned purposes. After termination of the business relationship, the personal data that we are legally obliged to retain will continue to be stored. This regularly results from the legal proof and retention obligations of tax/duty and commercial law. You can inquire about the obligations for your individual case at any time.

In addition, personal data that we need to enforce or defend against legal claims is stored. The retention period extends over the period in which the claims can be asserted against us.

Who gets your data?

Within our group of companies, only those persons (employees of the sales department, marketing department, business development) who are responsible for the event management receive your personal data. You will find an overview of our group of companies under the following link: https://www.unitedrobotics.group/urg-members/ecosystem/

In addition, we use the software “HubSpot” of the service provider “HubSpot, Inc.” as part of the registration process. The service provider acts for us as a processor, a corresponding order processing contract has been concluded.

What rights can you assert as a data subject?

See section “What rights can you assert as a data subject?”

Will your data be transferred to a third country?

A data transfer to third countries does not take place. We specifically only use processors / service providers based within the EU / EEA and ensure that their servers are located within the EU / EEA. However, some service providers belong to global groups whose headquarters are outside the EU / EEA, e.g. in the USA. In this case, we cannot rule out the transmission of your data with absolute certainty.

Are you obliged to provide your data?

The provision of your personal data is neither required by law nor by contract. However, the absence or non-provision of  the relevant data means that we are not able to process your event registration.

To what extent do automated individual decisions or profiling measures take place?

We do not use purely automated processing to bring about a decision.

Event Photos

We document our corporate events via photos. The processing of our event photos includes the publication, use and processing for advertising and marketing purposes based on our legitimate interest pursuant to Art. 6 (1) f) GDPR.

In the case of portrait photos, the production is based on your consent pursuant to Art. 6 (1) a) GDPR.

Social Media

This is the privacy policy of the following social media sites operated by us:
LinkedIn: https://www.linkedin.com/company/united-robotics-group
Facebook: https://www.facebook.com/UnitedRobotics.Group
Youtube: https://www.youtube.com/channel/UC__AflhxwydJnsHLz1ODsUg
Twitter: https://twitter.com/united_robotics
Instagram: https://www.instagram.com/unitedroboticsgroup/
In the following we would like to inform you about the handling of your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).

In the following we would like to inform you about the handling of your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).

Responsible

We, “United Robotics Group GmbH”, maintain publicly accessible profiles in social networks. Our addresses are:
United Robotics Group GmbH
Wittener Str. 45
DE-44789 Bochum

Social networks such as Facebook, Twitter, etc. can analyse your user behaviour when you visit their website or a website with integrated social media content (e.g. LikeButtons or advertising banners). A visit to our social media sites triggers numerous processing operations. In detail:
If you are logged in to your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies that are stored on your end device or by recording your IP address.

With the help of the data collected in this way, the operators of social media portals can create user profiles in which detail your preferences and interests. In this way, interest-based advertising can be displayed to you both inside and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are or were logged in.

Please also note that we are not able to track all processing on the social media portals. Depending on the provider, further processing may therefore be carried out by the operators of the social media portals. For details, please refer to the terms of use and data protection regulations of the respective social media portals.

Legal basis
Our social media appearances are designed to ensure a comprehensive presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1)(f) GDPR. The analytics processes initiated by the social networks may be based on a different legal basis, which must be stated by the operators of the social networks (e.g. consent as described in Art. 6 (1)(a) GDPR).

If images of you are used on our social media channel for company presentation and marketing purposes, we process them with your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

We process the images until revoked and you can revoke the use of your images via privacy@unitedrobotics.group at any time.

Responsibility and assertion of rights
If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during this visit. You can assert your rights (information, correction, deletion, restriction of processing, data transferability and complaint) against us and against the operator of the respective social media portal (e.g. against Facebook).

Please note that despite the joint responsibility with the social media portal operators, we do not have full insight into the data processing operations of the social media portals. Our possibilities are largely determined by the corporate policy of the respective provider.

Data retention period
The data collected directly by us via the social media presence will be deleted from our systems as soon as the purpose for storing them no longer applies, you request us to delete them, revoke your consent to storage or the purpose for storing the data no longer applies. Stored cookies remain on your own device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.

We have no influence on the storage period of your data, in as far as this data is stored by the operators of the social networks for their own purposes. For details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).

Social networks in detail

LinkedIn

We have a profile on LinkedIn. The provider of this platform is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

We use LinkedIn for recruiting, marketing and optimization purposes, in particular to analyze the use of our website and to continuously improve individual functions and offers as well as the user experience. Through the statistical evaluation of user behaviour, we can improve our site and make it more interesting for you as a user.

Data processing during interactions on our LinkedIn profile

We would like to point out that you use this LinkedIn site and its functions at your own risk. This applies in particular to the use of the interactive functions (e.g. commenting, sharing, rating).

Each time you visit our LinkedIn site, they collect your IP address and other information that is stored on your PC in the form of cookies. This information is used to provide us, as the operator of the LinkedIn pages, with statistical information about the use of the LinkedIn page. LinkedIn provides more information about this at the following link: https://privacy.linkedin.com/de-de

The data collected about you in this context will be processed by LinkedIn Ireland Unlimited Company and may be transferred to countries outside the European Union. Some of your data is processed by LinkedIn within the United States. Since the ECJ ruling of 16 July 2020, the US is no longer considered a safe third country. Processing of your data within the United States entails corresponding risks, e.g. disclosure to by U.S. security agencies under U.S. security laws.

LinkedIn’s privacy policy describes in general terms what information LinkedIn receives and how it is used. You will also find information on how to contact LinkedIn. The data use policy is available at the following link: https://www.linkedin.com/legal/privacy-policy?_l=de_DE.

Facebook

We maintain a profile on Facebook. This platform is provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Meta, the data collected is also transferred to the USA and other third countries.

We have concluded a joint processing agreement (Controller Addendum) with Meta. This agreement defines which data processing operations we or Meta are responsible for when you visit our Facebook page. We receive “Insights” data from Meta, i.e. data on user numbers. These “Insights” data are personal data according to the GDPR, which are collected and processed in connection with a visit to or interaction of persons with a page and its contents.

“Page-Insights” are statistics that Meta Platforms Ireland provides to the person responsible for the page.

Some of your data is processed by Meta within the United States. Since the ECJ ruling of 16 July 2020, the US is no longer considered a safe third country. Processing of your data within the United States entails corresponding risks, e.g. disclosure to U.S. security agencies under U.S. security laws.

The agreement on joint responsibility can be viewed at the following link: https://www.facebook.com/legal/terms/page_controller_addendum

Meta also processes information about the users of the Facebook Platform in other ways, and you, as a user of Facebook, have a direct relationship with Meta in this regard. In this respect, we refer you to the Facebook privacy policy. You can adjust your advertising settings on your own in your user account. To do so, click on the following link and log in: https://www.facebook.com/settings?tab=ads

Details can be found in the Facebook privacy policy: https://www.facebook.com/about/privacy/

Data processing for interactions on our Facebook page

On our Facebook page you have the possibility to get in contact with us by commenting on our contributions, creating a contribution yourself or sending us private messages. If you want to avoid Facebook processing personal data that you have submitted to us, please contact us by other means.

YouTube

We use the YouTube.com platform to post our own videos and make them publicly available. YouTube is an offer from a third party not affiliated with us, namely YouTube LLC.

Our website contains links or connections to content posted through YouTube. In general, we are not responsible for the content of websites that are linked to our website. Please note that when you click on a YouTube link, YouTube will store and use your information (e.g., personal information, IP address) for business purposes in accordance with its own data use policy.

If you visit our YouTube channel, please note the following:

When using the YouTube LLC service, data collected about you will be processed by the provider and, if necessary, transferred to countries outside the European Union. YouTube, as a Google service, is certified according to the EU-US Privacy Shield. You can find more information on this at: https://www.privacyshield.gov/participant?id=a2zt000000001L5AAI

Some of your data is processed by YouTube within the United States. Since the ECJ ruling of 16 July 2020, the US is no longer considered a safe third country. Processing of your data within the United States entails corresponding risks, e.g. disclosure to U.S. security agencies under U.S. security laws.

We also receive aggregated statistical data (so-called insights) from YouTube. These statistics receive information about the source of the call to the YouTube channel, the type of end device used to access the channel or the page views. We only receive anonymous information and statistics if the visitor to our YouTube channel is registered with YouTube.

Address and link to the privacy policy of Google: https://policies.google.com/privacy?hl=de

Twitter

We use the short message service Twitter. The provider is Twitter Inc, 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

Data processing for interactions on our Twitter site

For information on what data is processed by Twitter and for what purposes, please refer to the Twitter privacy policy: https://twitter.com/de/privacy

Some of your data is processed by Twitter within the United States. Since the ECJ ruling of 16 July 2020, the US is no longer considered a safe third country. Processing of your data within the United States entails corresponding risks, e.g. disclosure to U.S. security agencies under U.S. security laws.

Twitter also processes information about the users of the Twitter platform in ways unconnected to our presence on this platform, and you as a user of Twitter have a direct relationship with Twitter in this respect. We refer to the Twitter data protection information for more information. You can adjust your Twitter privacy settings independently in your user account. To do so, click on the following link and log in: https://twitter.com/personalization.

Details can be found in the Twitter privacy policy: https://twitter.com/de/privacy .

Users have the ability to send us messages using a tweet, as well as retweet (share), comment on or “like” our tweets, just as we can do with users’ tweets. In doing so, we process profile data (especially the name of the user) as well as the respective interaction (e.g. the content of the (re)tweet or comment) so that we can process users’ enquiries and answer their concerns.

Instagram

We have a profile on Instagram. This platform is provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. For details on how they handle your personal information, please see Meta’s Privacy Policy: https://help.instagram.com/519522125107875.

Data processing for interactions on our Instagram profile

When using certain interactive features on Instagram (such as the comment feature or the “Like” button), comments or likes will be visible to other users and to us as the provider of the Instagram site. This allows a direct user assignment based on the personal data disclosed.

As an Instagram user, you have a direct relationship with Instagram. In this respect we refer you to the Instagram data protection information. We have no control over interactive functionality and visibility of comments, likes or other activities on our Instagram site. The type, scope and duration of processing and storage of personal data in this respect are determined by Instagram, so that Instagram is also responsible for them. We expressly point out that Instagram, and thus “Meta”, stores the data of its users (e.g. personal information, IP address, etc.) and may also use this data for business purposes. For more information about Instagram’s data processing, please refer to Instagram’s privacy policy at: https://help.instagram.com/196883487377501?ref=dp.

Some of your data is processed by Instagram within the United States. Since the ECJ ruling of 16 July 2020, the US is no longer considered a safe third country. Processing of your data within the United States entails corresponding risks, e.g. disclosure to U.S. security agencies under U.S. security laws.

When you visit our Instagram site, Instagram and its affiliated company “Meta” collects, among other things, your IP address and other information available on your PC in the form of cookies. This information is used to provide us, as the operator of the Instagram pages, with statistical information about the usage of the Instagram page. Meta provides more information about this at the following link: https://help.instagram.com/519522125107875?helpref=page_content.

Instagram’s data usage guidelines are available at the following link: https://help.instagram.com/196883487377501?ref=dp

Instagram’s complete data policy can be found here: https://help.instagram.com/519522125107875?helpref=page_content

Your rights as a user

See section “What rights can you assert as a data subject?”